Vivaldis Office
Ref. A-524039
  • Office


For our client , a Law firm based in the center of Brussels, we are looking for a Trilingual Management Assistant

You take care of the secretarial work for a number of lawyers (5 to 7). This includes:
  • The processing and typing of legal advices, documents, reports and correspondence by mail and/or letter
  • Drafting PowerPoint presentations
  • Monitor deadlines and juggle calendars (in particular deadlines in procedures)
  • Independently follow up counter-related matters
  • Answer and direct phone calls with (foreign) clients and legal services of all kinds
  • Contact management
  • Prepare and revise timesheets and invoicing for consistency before handing over to Billing Partner
  • Organisation and preparation of business trips (hotel reservations, plane and train reservations)
  • Co-organising and coordinating of (in-house) seminars
  • Organisation of conference calls
  • Possible extra tasks in case you are in possession of a Bachelor degree ‘Paralegal Assistant’ :
  • Conduct investigations and statistical/documentary research
  • Locate and develop case relevant information


  • You hold a Bachelor's or Master's degree in a related field (Bachelor Office Management, Bachelor Paralegal, Master Translation, Academic Bachelor in Law, etc.
  • You have an advanced knowledge of Word (Track Changes/ Cross reference,…), PowerPoint, Outlook and Excel
  • You are bilingual Dutch/French with a very good knowledge of English (spoken and written)
  • You are stress-resistant, flexible, communicative, punctual
  • You possess team spirit but you can also work autonomously
  • Character wise people describe you as being positive, helpful, social and solution-oriented

Wat je van ons krijgt

  • A challenging position with a variety of tasks
  • A position in a renowned law firm with international files
  • An attractive salary with fringe benefits 
  • Opportunities to attend (internal) trainings, workshops and incentive activities
  • Possibility to obtain a permanent contract