Vivaldis Office
Ref. A-475994
  • Office


For one of our client, an international company based in Brussels we are currently looking for an Executive Assistant.

  • Provide, proactive and autonomous full range of secretarial, administrative and organisational services
  • Work closely with members & team with regards to confidential tasks and projects
  • Prepare and follow up practical and organisational meetings and dossiers to ensure that the smooth progress of services is safeguarded
  • Ensure efficient practical arrangements such as businesses trips, meeting rooms booking, travel, hotel bookings, expenses handling, creations and follow up of IT requests, etc…
  • Plan executive events, internal and external
  • Make regular reports (statistics, financial aspects, attention points…)
  • Coordinate and execute translations
  • Update and chase delegated tasks to ensure progress to deadlines
  • Manage incoming communications, screen correspondence and phone calls 
  • Act as local point and filter internal and external visitors
  • Handle all confidential correspondence
  • Keep and follow-up general ledger for all company internal official documents
  • ...


  • Ideally a Bachelor's degree in Management Assistant or related administrative field
  • Min 5 years experience in supporting Executives
  • High level of confidentiality, honesty, diplomacy, loyalty
  • Ability to handle multiple assignments at the same time while meeting deadlines in timely matter
  • Ability to work independent and set priorities
  • Strong verbal and written communication
  • Service-oriented mindset and strong sense of responsibilities, as reflected in high degree of accuracy.
  • Languages: English, Dutch, French (written and spoken)

Wat je van ons krijgt

  • Salary in line with experience up to 3800€/month
  • Meal voucher 8€/day
  • Pension plan, health insurance
  • 100% transport reimbursement 
  • Phone & computer 
  • Teleworking
  • & much more!