Ref. A-417483
  • Interim

Functie

Voor onze klant in DIEGEM zijn wij op zoek naar een FACILITY & LOGISTICS ASSISTANT.

The facility assistant provides proactively qualitative support to the organization in order to ensure smooth management of all facility requirements so that all employees can focus on their key responsibilities in a professional working environment.
The facility assistant contributes to the positioning of the company as a professional, value-adding, trustworthy partner, anticipating and responding to customer needs and achieving high customer satisfaction.

Responsibilities:
Reception & logistics support
  • To ensure a welcoming reception of people contributing to the company as a professional, warm, trustworthy partner to external and internal clients;
  • To handle all shipments and administration of Product Complaints according to established procedures;
  • To manage receipt, administration and shipping of all physical goods at Diegem office for Marketing, Sales, Supply Chain, Technical Service and end-customers for a to z. Responsible for actual inventory and area condition of the sampling room, office supplies area and the archive;
  • To ensure mail distribution (both incoming and outgoing) in a trustworhty & timely matter;
  • To ensure printing and sending of invoices and credit notes on a daily basis;
  • To own bookings of external meetings & lunches upon request & follow-up payment of invoices;
  • To provide labeling or logistical support to internal stakeholders when requested;
  • To maintain office working instructions & supplier contact matrix & handle administration of contracts;
  • To order and follow up product catalogues requests;
Building/Office Maintenance
  • To plan, organize & coordinate all matters related to office maintenance in order to provide the best working conditions for the employees;
  • To deal and act in a timely matter with any reported problems within the premises;
  • To manage office supplies ensuring adequate stock at all time in a cost effective manner;
  • To organize and supervise the kitchen service as other maintenance suppliers;
  • To be the first point of contact for the cleaning company, the office rental partner and the external facility company;
  • To ensure updated working instructions on security services, provide badges to the employees and handle communication with the external security company;

Profiel

  • Secretary Degree or equivalent by experience
  • Highly efficient multitasked
  • Clear and professional communication written as wel as verbal
  • Genuine interest in medical sector
  • Structured with attention to details
  • Planning & Organization Talent
  • Intergrity & Discretion
  • Service & quality minded
  • Flexible
  • Proactive
  • Strong interpersonal skills
  • Professional IT literacy (MS Office), SAP and Sales Force knowlegde
  • Excellent written and spoken Dutch, French and English skills

Wat je van ons krijgt

  • Fix after interimperiod
  • Attractive salary

Solliciteer