2020-08-30
Réf. A-455126
  • Office

Fonction

for our client located in 1210 SAINT-JOSSE-TEN-NOODE, BRUSSELS, we are looking for an experienced
 
PROCUREMENT & COMPLIANCE OFFICER   l   ACHETEUR  l  AANKOPER

This position will involve:
Financial compliance:
 Assessing financial risks and creating a plan to handle those potential issues
 Providing regular reports on the effectiveness of a business’s compliance measures
 Suggesting any actions or changes that should be implemented
 Review and update compliance standards to ensure continuity of financial services.
 Ensure all activities follow finance, accounting, internal and external regulatory standards.
 Conducting special studies related to financial quality improvements when required.
 Support in organising Quality Control actions developed for COST operations in line with the
COST Guidelines and the EC financial rules, including off site and onsite Audit of COST Action
Grant Holders.

Procurement:
 Supporting the Legal Officer with the preparation, analysis and assessment of tenders, bids and
proposals
 Writing administrative part of call for tenders
 Helping with the preparation of technical specifications for call for tenders
 Translating documents
 Proceeding several administrative tasks notably the filing of documents in the system

 Prepare and maintain purchasing records, reports and price lists
 Working with internal and external stakeholders to define procurement needs, quality and
delivery requirements
Data Protection:
 To assist in administration tasks in general and for example (without being exhaustive):
 To update the activity register list
 Ensure all queries are addressed from data subjects within legal timeframes (e.g. delete
their information from the company databases)
 To identify and assist in evaluating the company’s data processing activities
 Assist in conducting Data Protection Impact Assessments (DPIAs)
 Monitor data management procedures and compliance within the company
 Assist in writing and updating detailed guides on data protection policies
 Assist in performing audits

Profil

EDUCATION & EXPERIENCE
 Bachelor in Business administration or law or equivalent
 Recognised 5 years’ experience as Compliance Officer or Procurement Officer
 High standard of spoken and written English and French or Dutch, knowledge of other
European languages appreciated

SPECIFIC COMPETENCIES
 Good knowledge of Belgian procurement procedures and experience working with e-
procurement tools (e-notification, e-tendering);
 Good knowledge of data protection law (GDPR) and experience in data protection process
(Register of data processings, DPIA, data breaches assessment);
 Excellent command of MS Office systems
 Experience and knowledge of financial, accounting and budgetary information and control
systems, accounting principles, tax matters, internal control procedures
 Experience in risk management
 Very good organisation and administration skills
 Familiarity with Belgian GAAP and IFRS
 Understanding of the functioning of an International Non-Profit Organisation under Belgian law

OTHER COMPETENCIES
 Service-oriented attitude with strong sense of purpose and drive to make a meaningful
contribution to the COST mission
 Excellent inter-personal skills, including diplomacy, discretion and confidentially
 Strong team work capacities and relationship building abilities
 Demonstrated ability to balance multiple tasks and work well independently and collaboratively
 Strong aptitude to offer interesting solutions to increase efficiency within the organisation
 Adaptability to the changing environment
 Commitment and accountability to deliver on allocated tasks

Ce que vous recevrez de nous

  • Intérim en vue d’une mission jusqu’au 30/04/2021
  • Horaire de travail flexible - 37,50 heures/semaine pour un temps plein
  • Secteur non-marchand

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